Digitizing and Archiving, Susie Kopecky #InternetLibrarian

Allan Hancock College, Santa Maria

Have an archive from the Hancock family, whose estate is the site of the college. Also have an archive devoted to the history of the college.

Hancock was a wealthy oilman in Southern California in the early 20th century.

They have approximately 60 large, flat archival boxes, 28 wider boxes, photo boxes, newspaper clippings, correspondence, etc. Previous librarians cleaned the items and moved them to acid-free containers. None trained as archivists.

1. Cleaned and entered into an Access database.
2. Cleaned but not entered into the dB.
3. Neither cleaned nor entered into the dB.

A storage container suffered water damage.

Metadata: decide what info to enter and how to label items with unique identifiers. Former librarians volunteered.

* Year object created
* Accession no.
* Title
* Author
* Brief description
* Part of another collection?
* Subject
* Cross-listed events and individuals

Got a scanner.

Some of the first scans: telegrams and evidence of Captain Hancock’s pursuits.


* Scanner went missing
* Having limited time
* Not currently having volunteers
* MS Access is kind of clunky
* Scanning large amounts of info in a timely fashion. (Want to have something ready for 100th anniversary of college in 2020.)
* Want a cloud-based system to share collection

Hosting possibility: Airtable. Currently being used by a performing arts archive.

Software possibility: ArchivesSpace (formerly Archivist’s Toolkit)

Crowdsourcing ideas for the above. (History students as interns, California Digital Library)

Another problem: nitrate films are flammable. May not be able to keep them.

Suggestion: LC site on personal archiving. (Possibly

Suggestion: Anything you do yourself takes lots of babying. ContentDM is expensive, but very nice.

Open source: Omeka S, Islandora


Santa Clara Valley archives crawl, Saturday, Oct. 22 #InternetLibrarian

If you’re in the area next Saturday, come to the Santa Clara Valley archives crawl.  Eleven libraries, museums, etc. will have open houses to show off their archives.  You can go to any or all of them.

For more info, see https://www.sjpl.org/blog/santa-clara-valley-archives

(Santa Clara Valley is the area in and around San Jose, about 50 miles north of Monterey.)


Enhancing CONTENTdm with the Power of Fusion Tables #internetlibrarian #il2014

Bryson Duda, University of Lethbridge, Alberta

Library has a photo collection called Lethbridge Landmarks.

Google Fusion Tables: free app for presenting tabular data.  Part of Google Drive.

Translate locations, such as addresses, into geocodes (latitude, longitude), so your records can be plotted on a map.

1. Export data from ContentDM

2. Import into Fusion Tables (may need to edit for problems with quotation marks, e.g.)

3. Add geocodes

4. Customize: add, subtract fields, etc.

You can get a URL to put the table in an iframe on your own web site (such as ContentDM or a LibGuide or anywhere else).

Problems with clustering multiple markers in one place.

Also used by Southern Alberta Historical Newspapers Map.

Edited to add links.